AGM 2010

41st AGM of the Institute of Builders’ Merchants Held at ST. JOHNS HOTEL, SOLIHULL SATURDAY 17th APRIL, 2010 at 14.00 hrs

AGM 2010: President Roger Crees addresses members, flanked by (from left) Vice President Andrew Pine, President-Elect Rebecca Mason and Treasurer Janet Saunders.

Present

President: Roger Crees FIBM

Hon. Treasurer: Janet Saunders FIBM

Governors: Rebecca Mason FIBM, Chris Pateman FIBM, Andrew Pine MIBM

Liaison: William Chaplin FIBM,  Dave Saunders FIBM,  Barrie Crow FIBM, John O’Carroll-Bailey MIBM, Plus 8 members of the Institute and 2 guests

  1. WELCOME TO MEMBERS AND GUESTS

    The President welcomed all those present, with a special welcome to his honored guests. (Appendix 1)

    The list of apologies had been previously distributed (Appendix 1) and further apologies were taken from the floor, those being – Jim Guinane, Andrew Adams, Brent Ganley and John Tooth.

  2. APPROVAL OF MINUTES OF THE 2009 AGM

    The President called upon Rebecca Mason to propose formal approval of the minutes of the previous Annual General Meeting held on 25th April 2009  at The Yew Lodge Hotel, Kegworth, Derbyshire, as a true and accurate record.

    Chris Pateman seconded the motion and with a show of hands the minutes were unanimously approved.      

  3. PRESIDENTS ADDRESS

    Appendix 2 – full script attached

  4. ANNUAL ACCOUNTS

    The President called upon Janet Saunders – Hon. Treasurer to present the accounts for the year ended 30th September 2009   (Distributed prior to meeting)

    Janet Saunders gave a brief summary of the financial situation (Appendix 3) and then formally moved that the accounts of the Institute for 2008/2009 as presented be approved and adopted and asked Andrew Pine to second the motion.

    By a show of hands, this motion was unanimously approved.

    • Full audited accounts available to Members on request from the Administrator.
  5. APPOINTMENT OF AUDITORS

    The Treasurer, Janet Saunders reported that at the last Board of Governors meeting, Swandec Ltd were nominated as Auditors for the Main Account and J. L. Kay F.C.C.A. for the Charities Account for the ensuing year and called upon Rebecca Mason to officially appoint them.

    Rebecca Mason moved that the above be appointed as stated for the ensuing year and asked William Chaplin to second the motion.

    On a show of hands this motion was carried.

  6. PRESENTATION OF FELLOW / HONORARY MEMBER CERTIFICATES

    Fellow Membership is by invitation from the Board and bestowed upon any Member for services to the Institute at Branch or Board level – those who have gone that extra mile in supporting our aims.

    This year there was one nomination put before the Board which was wholeheartedly supported. This was for Andrew Pine who was presented with Fellow Membership. Andrew Pine was presented with a Certificate by Roger Crees.

    Janet Saunders was presented with Honorary Life Fellow Membership in recognition of her hard work over the last 8 years as Treasurer and last 6 years as the Administrator. She was presented with a Certificate by Ken Pepperell along with a card and a PC World voucher.

  7. ANY OTHER BUSINESS

    (Of which 28 days notice must have been given – Rule 5.1 refers)

    There was no other business.

    The Institute should have 3 trustees and as John Faulder is due to retire a replacement is required. Andrew Pine will speak to Alan Jones of the BMTT regarding becoming a replacement.

  8. ELECTION OF GOVERNORS

    This year there were 3 nominations for Governors

    Nominations Received:

    • Steven Sellick
    • Phil White
    • Dawn Baker

    These were formally elected by a show of hands from the members.

  9. COMPOSITION OF THE BOARD OF GOVERNORS OFFICERS FOR 2010/2011

    The President reported that in accordance with Rule 6.5 that the Board of Governors have appointed the following Officers to serve for the ensuing year.

    • President: Rebecca Mason FIBM
    • Past President: Roger Crees FIBM
    • Vice President: Andrew Pine FIBM
  10. Hon. Treasurer: Vacant However Janet Saunders has agreed to continue until a replacement can be found
  11. There followed the investiture of the incoming Officers.

    Rebecca Mason presented a Certificate of Honorary Life Fellow Membership of the Institute to Roger Crees for all his work, having served two terms. The Lady President made a closing speech and then formally closed the meeting at 14:30 hours. See attached appendix 4.

Coffee / Tea Break

Followed by a presentation by :- 

Dave Jordan

Dave Jordan
Ridgeon’s Business Development Manager

Topic:            Code For Sustainable Homes

This will including the Code, how to build to Code level, modern methods of construction etc.

Code For Sustainable Homes

The Code is the national standard for the sustainable design and construction of new homes. The Code aims to reduce our carbon emissions and create homes that are more sustainable.
The Code measures the sustainability of a new home against nine categories of sustainable design, rating the ‘whole home’ as a complete package. The Code uses a one to six star rating system to communicate the overall sustainability performance of a new home. The Code sets minimum standards for energy and water use at each level and, within England, replaces the EcoHomes scheme, developed by the Building Research Establishment (BRE).

Background

On 13 December 2006, the Code for Sustainable Homes – a new national standard for sustainable design and construction of new homes – was launched. Since April 2007 the developer of any new home in England can choose to be assessed against the Code.

On 16 November 2007 the Government confirmed that it would be proceeding with the implementation of mandatory ratings against the Code for all new homes following responses to the consultation on making a rating mandatory.  From 1 May 2008 it is now mandatory for all new homes to be rated against the Code and include a Code or nil-rated certificate within the Home Information Pack.
ARE YOU UP TO DATE with this legislation and how will effect you, your staff and your business ?

Appendix 1 – Honoured Guests

Ken Pepperell
Andrew Pine

Apologies

George Black
Eddie Dymond
Terry Parker
Lisa Arcangeli
Paul Robertson
Peter Stephens
Peter Daniel
Ivan Rush

Appendix 2 – The Presidents Address
41ST AGM  PRESIDENTS REPORT

HONOURED GUESTS, MEMBERS, LADIES & GENTLEMEN

WELCOME TO OUR 41ST AGM AT ST JOHN’S HOTEL, SOLIHULL, WEST MIDLANDS.  ONCE AGAIN THIS IS A ONE DAY EVENT BECAUSE THE ON GOING STATE OF TRADE IN OUR INDUSTRY HAS HINDERED OUR EFFORTS TO GET SPONSORSHIP FOR A FULL WEEKEND PROGRAMME.  THIS SITUATION WILL CHANGE AND WE WILL BE ABLE TO STAGE A FULL WEEKEND IN THE FUTURE.

DURING MY YEAR I HAVE CHAIRED 3 GOVERNORS MEETINGS AND 1 MANAGEMENT MEETING. I WAS ALSO ON THE JUDGING PANEL FOR THE BUILDERS MERCHANTS NEWS AWARDS FOR EXCELLECE AND ATTENDED THE  AWARDS LUNCH AT THE ROYAL LANCASTER HOTEL IN LONDON.

IN OCTOBER I REPRESENTED THE INSTIUTE AT THE WORSHIPFUL COMPANY OF BUILDERS MERCHANTS INSTALLATION DINNER AT THE MANSION HOUSE WHERE PAST PRESIDENT OF THE INSTITUTE KEN PEPPERRELL WAS INSTALLED AS MASTER.  WE ARE VERY PLEASED TO WELCOME KEN HERE TODAY AND THANK HIM FOR TAKING TIME OUT FROM HIS BUSY SCHEDULE AS MASTER.

SINCE THE RE-INTRODUCTION OF SUBSCRIPTIONS IN OCTOBER 2008 MEMBERSHIP NUMBERS HAVE TAKEN A HIT AND WE ARE NOW IN THE POSITION OF HAVING TO BUILD FROM THE BOTTOM.

THERE ARE SOME POSITIVE SIGNS FOR THE INSTITUTE. VICE PRESIDENTS REBECCA MASON AND ANDREW PINE HAVE BROUGHT NEW LIFE TO THE BOARD, WITH NEW DRIVE AND NEW IDEAS. REBECCA WILL INSTALLED AS OUR  FIRST LADY PRESIDENT TODAY, AND I AM SURE UNDER HER LEADERSHIP THE INSTITUTE WILL PROSPER.

TODAY WE ARE ALSO GOING TO ELECT 3 NEW GOVERNORS WHO ARE ALL YOUNG, AT LEAST BY MY STANDARDS, AND WORKING IN THE INDUSTRY, THEIR PRESENCE CAN ONLY HELP TO IMPROVE THE WORK OF THE BOARD. JEREMY DANIEL OF JOHN A STEPHENS HAS INDICATED HE IS WILLING TO BE CO-OPTED ONTO THE BOARD WITH THE POSSIBILITY OF SEEKING ELECTION NEXT YEAR. NEW FACES, NEW IDEAS, NEW DIRECTION ALL THIS IS POSITIVE.

ONE IDEA THE BOARD IS LOOKING AT IS ARRANGING “PRACTICAL EXPERIENCE DAYS”.  SMALL GROUPS ARE GIVEN HANDS ON EXPERIENCE DOING SUCH THINGS AS BRICKLAYING, PLASTERING, PLUMBING, ROOFING AND DRAINAGE. THIS WILL HELP THEM UNDERSTAND BETTER HOW THE PRODUCTS THEY SELL ARE USED AND HOW TO GIVE THEIR CUSTOMERS  MORE INFORMED ADVICE. THIS TYPE OF TRAINING IS APPROPRIATE FOR ALL LEVELS OF STAFF AND HAS BEEN USED BY RIDGEONS WITH GREAT SUCCESS.  IF WE CAN ORGANISE THIS TYPE OF EVENT IN STRATEGIC PARTS OF THE COUNTRY THE INSTITUTE WILL ADDING A PRACTICAL ELEMENT TO ITS OFFERING.  

WE ARE OFFERING TWO YEARS MEMBERSHIP FOR ONE YEARS SUBSCRIPTION  TO NEW APPLCANTS AT STUDENT, ASSOCIATE AND MEMBER GRADES WHO HAVE THE REQUIRED QUALIFICATIONS, AND WE ARE CONTACTING HR AND TRAINING MANAGERS OF NATIONAL AND INDEPENDENT  COMPANIES TO PUT THEIR PEOPLE FORWARD.

ANOTHER PLUS POINT FOR THE INSTITUTE IS THAT THE WEBSITE HAS NOW BEEN REDESIGNED AND BROUGHT UP TO DATE BY JANET SAUNDERS. IT NOW PROJECTS THE INSTITUTE IN A POSITIVE WAY, AND OUR INTENTION IS THAT IT WILL BE KEPT UP TO DATE.

YOU WILL ALL HAVE SEEN THE E-COURIER THAT WAS SENT OUT WITH THE AGM INVITATIONS. DAVE SAUNDERS HAS DONE A GREAT JOB PRODUCING THIS MAGAZINE AS IT PROVIDES ALL THE CURRENT INFORMATION ABOUT THE INSTITUTE AND THE PEOPLE WHO RUN IT.

IN 2009 THE BMF HIGHEST ACHIEVER  AT NVQ LEVEL 3 WAS WON BY GLENN PADDISON FROM MKM BUILDERS MERCHANTS, AND HE RECEIVED HIS AWARD FROM THE INSTITUTE PRESENTED BY ALAN JONES AT THE BMF AWARDS DAY LAST SEPTEMBER.

I WOULD LIKE TO THANK OUR CORPORATE SUPPORTERS WHO HAVE STAYED WITH US DURING THESE DIFFICULT TIMES WE ARE MOST GRATEFUL.

JANET SAUNDERS IS RETIRING AS ADMINISTRATOR AFTER BEING IN THE POSITION FOR 6 YEARS, AND ALSO IS NOT SEEKING RE-ELECTION AS HONORARY TREASURER AFTER 8 YEARS IN THE POSITION. I WOULD LIKE TO SAY A BIG THANK YOU TO JANET FOR ALL THE WORK SHE HAS DONE FOR THE INSTITUTE ENSURING THE SMOOTH RUNNING OF OUR MEETINGS, TAKING A MAJOR ROLE IN ORGANISING OUR ANNUAL GENERAL MEETINGS AND LOOKING AFTER OUR FINANCES. WE WILL MISS YOU, AND HOPE THAT YOU WILL ENJOY A WELL EARNED RETIREMENT. WE HOPE YOU WILL KEEP IN TOUCH AND WE WILL ALWAYS BE PLEASED TO SEE YOU AND DAVE AT FUTURE EVENTS AND AGMS.

FINALLY I WOULD LIKE TO THANK THE  GOVERNORS, OUR WCBM LIAISON  GOVERNOR, OUR INSTITUTE CHARITY FUND TRUSTEES AND OUR TRUSTEES ON THE BMTT FOR THEIR HELP AND SUPPORT OVER THE LAST 12 MONTHS

 

 

Appendix 3 Treasurers Report

FORTY-FIRST ANNUAL GENERAL MEETING
SATURDAY 178h APRIL 2010

TREASURER’S REPORT

Mr. President, Honoured Guests, Members, Ladies & Gentlemen.
I now present the Accounts for the period 1st October 2008 to 30th September 2009. They have been audited by Swandec Ltd for the main account & John L Kay FIBM FCCA., for the Charities Account. Copies of which have been distributed prior to this meeting.

Before I formally move the adoption of the accounts, I would like to give you a brief overview.

CHARITIES FUND

These accounts show a excess of Income over expenditure of £441.
Grants awarded during this year were:

Branch postal grant (Only one branch qualified) £149
Grant towards the cost of the Newsletter – E-Courier £350
AGM Speaker support £1,000
Institutes Administration grant £1,000
Grant towards one full mailing from Head Office £980
A Total of £3,330

 The value of the investments in Charibond & Charifund have remained almost the same although there has been fluctuation throughout the year. These bonds continue to make a healthy return, even in these difficult times.
Unfortunately, as I think we have all noticed, it is the interest we receive from monies deposited in the Capital Reserve account at the bank which has shown the largest fall. As there is no other easily assessable way to invest these funds, they remain in situe, unless otherwise directed by the Trustees.

MAIN ACCOUNT

We can see the same in the Main account with a fall in interest receivable. The main change in our finances for this period has been the re-introduction of members subscription. Due to the continual decline in Corporate Supporters, both from buy-outs and their need to cut cost, their fees were not enough to sustain the Institute’s financial requirements. So we see a rise from £440 last year, which was from charging an administration fee to new members to cover the cost of issuing their certificate, to £ 5,395 for this year.
I must thank Midland branch for their donation of £2,000, very much appreciated.

Grants have been received from the Institute of Builder’s Merchant Charity of £3,330 as previously mentioned and a grant of £750 from the BMTT towards the  cost of mailing the membership to notify them of the re-introduction of subscription fees. We thank both of these charities for their continued support of the Institute.

In October 2008, the Institute’s Director was made redundant, so there was a cost saving during this period even after taking into act the redundancy payment.
Other costs that have seen a reduction are the Board & management meeting costs down by £440 and President’s activities are at zero, thanks to Roger not charging for attending functions when representing the Institute. Other costs have remained roughly the same and in line with expectations.

I am pleased to report that we continue to award the BMF NVQ3 Best Achiever with a cheque for £250 and this goes with an offer to their employer of £1,000 towards a BMF managerial course for the individual. We have been able to do this because of an earlier grant from the BMTT.

Finally, the depreciation figure is high, as all the equipment that was brought from Harlow in 2004 is now obsolete and we have invested in a new computer, printer and software to keep the Institute up to date with the latest technology.

This conclude my report.
If you have any questions, I will be pleased to answer to the best of my ability.

Sit for a minute – on rising

“I now formally move that the accounts of the Institute for 2008-09 as presented be and are hereby approved and adopted and call on Mr Andrew Pine to second the motion”
Janet F Saunders FIBM Dip – Honorary Treasurer

Roger Crees Opening Speech (PDF)

Rebecca Mason Closing Speech 2010 (PDF)